Accounting Manager/Finance Officer
REPORTS TO: President
Hours of Work 25 up to 40 hours per week
To apply, email resume and cover letter to: firstname.lastname@example.org by December 20, 2017.
The Henry County Community Foundation in New Castle, Indiana is an independent, not for profit organization serving Henry County with a volunteer board of directors. The Foundation’s purpose is to build a permanent resource of funds to help meet our community’s need today and the changing needs of future generations by providing flexible endowment opportunities and by practicing financial stewardship of planned and legacy gifts. The Foundation encourages philanthropic leadership, engages the next generation of donors and leaders, and builds great communities, ensuring that generosity lasts forever.
The Accounting Manager/Finance Officer is an exempt, management level position responsible for organizing, planning, directing and evaluating the Community Foundation’s financial functions. The Accounting Manager/Finance Officer’s primary purpose is to maintain the financial integrity of the Foundation by insuring the accurate and timely implementation and accounting of the Foundation’s finances and investments according to the policies and procedures developed by the Board of Trustees. This involves the responsibility of managing and leading the financial, investment and administrative aspects of the Community Foundation. This includes accounting and internal controls; financial planning and budgeting; monitoring of investment and custody services; development of financial, personnel, computer and administrative systems; managing personnel and employee benefits administration; and maintaining the general operations of the Community Foundation.
The President. The Accounting Manager/Finance Officer works under the direct leadership of the President and Finance Committee and collaboratively in a team environment with other staff to provide the highest quality service to the Foundation’s current donors, investment and financial professionals, other nonprofit organizations, prospects and the professional advisor community.
Duties and Responsibilities
- Accounting Policies and Procedures – implement the fiscal policies and procedures as developed by the Board of Trustees and advise the President of needed changes in such policies. Implement and monitor all internal control activities of the Foundation. Stay up to date with current developments in accounting standards and other rules and regulations affecting the Foundation.
- Asset Development – Assist members of the executive team with information for presentations to professional advisors and potential donors. May serve as back up for previously scheduled meetings.
- Audit – Coordinate the annual audit and preparation of all tax and regulatory agency filings. Serve as liaison to the Foundation’s auditor by preparing all required financial records and letters for the audit.
- Board and Committee Attendance – Attend all meetings of the Board of Trustees and staff the Finance and Investment Committees. Provide other committees and supporting organizations with all financial information needed for their meetings and decision making process.
- Budget – Work with the President and other staff to project and prepare the annual operating budget for recommendation to the Finance Committee and the Board of Trustees. Work with other team members to develop and monitor specific event and program budgets, including the unrestricted grantmaking and scholarship budgets.
- Contact Duties – Serve as the principal Foundation contact for all financially related inquiries from fund holders, donors, grantees, outside audit firms, vendors, investment managers, trust officers, board members and any requests regarding the public disclosure act for 990’s and Audited Financial Statements.
- Financial Reporting – Review and reconcile information on statements from financial institutions. Prepare quarterly financial statements and summary financial information for the President and Board. Prepare other necessary and requested financial reports for the President, Board of Trustees and Finance Committee. Inform the President, Finance Committee and Board of any cost savings ideas, revenue generating issues or budget variance items.
- Fund Management – Insure that all funds held by the Foundation are accounted for in the proper manner according to IRS regulations, FASB and other generally accepted accounting principles, by accurately posting revenues and expenses on a regular basis; preparing the “amount available to grant (spend)” on an annual basis, in accordance with the Foundation’s Spending Policy; processing fund statements on a quarterly basis; processing all changes to the fund; monitor and/or oversee the processing of all gifts and grants to or from new and existing donors; maintain the fund’s status in database and report all fund information as needed or requested. Supports other community foundation staff in the payment and administration of charitable grants from the community foundation; oversees the processing of stock & cash donations for Foundation.
- General Accounting – Insure that the Foundation is properly recording all transactions by preparing monthly account reconciliations for the Foundation’s bank and investment accounts; calculating monthly transfers between the Foundation’s cash and investment accounts; issuing administrative and grant checks on a weekly basis; maintaining the Foundation’s balance sheet by preparing monthly reconciliations of general ledger accounts, and properly recording revenue and expense items.
- Human Resources – Serve as the Foundation’s human resources professional by maintaining employee files; coordinates functions including enrollment of new employees, monitoring of employee benefits and evaluating and recommending those plans which provide cost benefits and best value to both the organization and the employees; administering payroll and properly submitting payroll taxes biweekly; transfer of all employee contributions to defined contribution plan; assisting in facilitation of the new-hire process and the maintenance and updating of the Personnel Policies manual. Coordinates insurance and service contracts for the Foundation, including, but not limited to, liability, directors and officers liability, equipment and property lease and rental, building and grounds maintenance and upkeep, etc.; ensures the development and implementation of policies and procedures related to facilities management, building security and emergency preparedness.
- Investments – Provide staff support for the Finance and Investment Committees. Serve as the liaison to and work closely with the Foundation’s Investment Managers and/or Consultant to monitor investment performance; manage the short term cash flow needs of the investment portfolio; conduct transfers and sales of donated stocks and relay the information to the Custodian and Investment Managers of investment transactions that must be performed based on the guidance of the Foundation’s Investment Committee and/or Consultant in accordance with the Investment Policy; coordinate and facilitate the Investment Committee’s efforts to formulate and implement investment policies, asset allocation strategies, and investment manager/consultant hiring and evaluations. Serve as staff liaison to the Investment Committee and proactively work to address investment performance concerns as appropriate.
- Planned Gifts – Serve as the Foundation’s primary contact for the trustees and administrators of the Foundation’s Charitable Remainder Trusts, Charitable Gift Annuities and other planned gifts. Record and monitor the Foundation’s planned gifts of life insurance and bequests. Supports other community foundation staff in processing charitable gifts through the community foundation.
- Technology – Serve as the Foundation’s technology professional by insuring that the Foundation’s data is safeguarded at the highest level; implement the proper procedures for additions, deletions and changes to database; work with the Foundation’s contracted specialist and other staff to recommend the most appropriate upgrades to the Foundation’s network; trouble shoot minor problems with the Foundation’s network and assist staff with network related problems.
- Leadership – Works closely with the President and other staff in developing and implementing organization-wide, strategic, financial and operating goals; proactively identifies potential crisis issues or situations and assists in developing strategies to manage those issues; adheres to code of ethical behavior and practice for functional area and maintains confidentiality of sensitive information.
- Operations – Improve the operational systems, processes and policies in support of Foundation’s mission; develop internal processes as needed; establish priorities for this position; create budgets and timelines for projects related to financial management and manage work flow internal to the department to ensure smooth operations and prevent deviations from accounting standards. Supervise, assign, plan and review work of the other staff as necessary; develop, implement, evaluate and maintain financial policies and standards to insure strong internal controls and adherence to applicable federal and state regulations and compliance with national community foundation standards.
- Answer industry surveys
- Other duties as assigned by the President
- Represent Foundation at events as required and appropriate
Qualifications and Experience
- Bachelor’s degree in finance or accounting or a degree with equivalent experience. Minimum of three years of senior level fund accounting experience. CPA a plus.
- Knowledge of GAAP and FASB standards and IRS regulations as they apply to nonprofit agencies
- Experience in and knowledge of the nonprofit sector, foundations, and investment management
- Self-starter, ability to work with minimal supervision
- Outstanding written, verbal, presentation and interpersonal skills
- Superior analytical skills
- Proven track record of exhibiting sound judgment with the highest ethical standards
- Capable of managing all aspects of finance and administration and maintaining effective relationships with financial institutions
- Proven knowledge of accounting and financial systems
- Excellent project management skills
- Strong managerial skills
- Experience with and competency with the Microsoft Office Suite as well as the ability to comprehend and use the Foundation’s software packages and various investment management software packages
- Experience in working with and dealing with “high profile” Board and its committees, as well as donors, etc. to nonprofit organizations
- Human Resources experience a plus.
- Well-organized, self-disciplined, decisive with an ability to balance the “big picture, long-term view” with a hands on, day to day focus
- Accomplish goals on time with minimal stress and the appropriate expenditure of physical and financial resources
- Ability to multi-task, meet deadlines with accuracy and attention to detail.
- Understanding of investment instruments, investment performance, asset allocation and investment strategies for endowment funds
This position may require the ability to lift objects of at least 10 pounds in weight. Job duties require approximately 80% sitting/typing and 20% standing/walking. Physical requirements will vary depending upon the specific duties to be accomplished.
This position is an administrative, exempt staff assignment from 25+ hours per week. Compensation will be commensurate with skill level and experience.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. Requirements are representative of minimum level of knowledge, skills and/or abilities or aptitudes to perform each duty proficiently.